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This week I am sharing the second writing assignment in the series of assignments I designed for my technical writing course. The series focuses on tasks related to a fictional business incubator, the Ut Prosim Incubator. The first assignment asks students to share the basic information about their company in a memo.
Once they establish a company name and focus, students are ready to undertake messages related to their companies. In the scenario for the second writing assignment, students deal with changes they need to make to support an influx of new employees, hired with the investment funds provided by the incubator.
The goal of this assignment is to help students learn about the differences between letters and memos by designing guidelines for the ways that their companies will use the different kinds of correspondence. Specifically, in order to fulfill the assignment, students have to be able to explain how letters are different from memos.
The assignment below has some minor changes to remove specific information that is relevant only to the students in my classes. References to “Markel & Selber” in the assignment refer to chapters in the class textbook Technical Communication by Mike Markel & Selber and Stuart Selber.
As I originally designed the assignment, it also included an email message. Students were to write an email to their co-founders, asking them to review the memo and letter and offer any advice for improving the message. I like the idea of asking students to demonstrate an understanding of the characteristics of email messages in addition to letters and memos. Given the other work in the course however, I decided that adding an email component would be too much. With more time for the unit, I would certainly consider including it.
The next assignment in the sequence focuses on technical description in a rewrite of an assignment I designed to ask students to think about diversity in the workplace. Come back next week to read more, and if you have any feedback for me, please leave a comment below.
Photo credit: Edwin B. Stimpson Company Rivets (Brooklyn, New York) 1925 by Paul K on Flickr, used under a CC-BY 2.0 license
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